How a Business Should Respond to Online Reviews; Tips for the Good & the Bad

Let’s face it, online reviews are a critical part of attracting new business. With upwards of 70 percent of consumers consulting online reviews before they make a purchase or visit a business, it is vital that business owners interact with reviewers. While it would be great to maintain a 5 star rating and never have to deal with negative reviews, that often isn’t the case, but a public response will provide an opportunity to still win over new customers. Even positive reviews warrant a response. Here’s our tips for proper online review responses.
How to Respond to Negative Online Reviews
Promptness: Responding swiftly, ideally within 24-48 hours, signals your commitment to addressing concerns promptly. It reassures customers that their feedback is valued and that you are actively engaged in resolving issues.
Empathy: Demonstrating empathy towards the customer's concerns can go a long way in diffusing tension and building rapport. Acknowledge the customer's feelings and let them know that their experience matters to you.
Apologize and Offer Solutions: A sincere apology can help to disarm the situation and show accountability. Alongside the apology, offer concrete solutions or steps to rectify the issue. This proactive approach demonstrates your commitment to customer satisfaction and can help turn a negative experience into a positive one.
Take it Offline: Providing contact information for further discussion allows you to address the issue privately and prevent further escalation. Encourage the customer to reach out directly so that you can work together to find a resolution that meets their needs.
How to Respond to Positive Online Reviews
Express Gratitude: Express genuine gratitude to the reviewer for taking the time to leave positive feedback. Let them know that their words are appreciated and that their satisfaction is important to you and your team.
Personalize: Addressing the reviewer by name and referencing specific points mentioned in their review adds a personal touch to your response. It shows that you've taken the time to read and understand their feedback, strengthening the connection between you and the customer.
Encourage Repeat Business: Take the opportunity to invite the customer to return for future purchases or services. By expressing your desire to serve them again, you not only reinforce their positive experience but also foster loyalty and encourage future engagement.
Share and Engage: Sharing positive reviews on social media, your website, or other platforms amplifies the praise and showcases customer satisfaction to a wider audience. Additionally, engaging with positive reviewers by responding to their comments or messages further strengthens the relationship and encourages ongoing interaction.
While not every review may be great, your response can be. If you would like assistance managing your online reviews, reach out to MORBiZ. Our digital agency specializes in helping small businesses maximize their digital presence and their
web reputation. To learn more, 855-532-3547 or fill out this
contact form
to connect with our team. We look forward to helping you grow your business’ online footprint.









